I have a love hate relationship with surprise parties. I think they are so fun to plan, but they are also such a PAIN to plan – especially when you live with the guest of honor. So to kick things off on this how to guide to surprise parties we are starting with the invitation. I sent this out about three and a half weeks out to give people enough time to plan, but not too far out to get forgotten.
Paperless Post is my go to for invitations. The invitation is all online and way more sophisticated than just a facebook event – which are easily looked over because someone doesn’t get on facebook (ha I am the worst at doing that). There are a lot of free designs and you can even upload your own designs if you don’t see anything you want to use.
Besides being easy to design and send, as a recipient it is easy to respond. You get the invite sent directly to your email and just click will or will not attend, and you can still send messages to the sender if need be. Even imputing all the emails is easy if you connect it to your email account or if you have a spreadsheet of all the emails, those can be imported.
For me it was great tracking device, because I could do a quick tally of how many people responded as well as send a mass message to those who have not replied asking for their RSVP. The interface is just so clean, beautiful, and easy to use.
*P.S. Name and Email will show up, just had to blur out my friends info, because I am sure they would like to keep their privacy*
If you want to you can add notes, have a comment wall for guests, and give invites with the option to bring +1 or others. This flexible platform makes it easy to customize for your party needs. We added a note to park around the corner and timing details so we could coordinate for the surprise.
What’s awesome is that if details change you can go in and change it after, and send a message out that there is an update to info – you can’t do that with a paper invite!
Next time you need to send out invites for an event or even just schedule a girls night out, this is classy, cute, and a great way to communicate!
Tomorrow we will talk cake – my favorite food group.